Archive
The electronic archiving system is an integrated digital solution that helps companies and institutions manage and archive official documents intelligently and efficiently. The system enables the electronic issuance, storage, and classification of documents, facilitating quick access and ensuring their protection from loss or damage.
Using advanced technologies such as reference numbering, smart search, and integration with QR codes, the system provides an efficient and organized way to maintain official records, enhancing productivity and reducing the need for traditional paper archiving.
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Secure Electronic Storage
Reliable Cloud Storage – Store all documents in a secure environment that can be accessed from anywhere.
Fast Retrieval – Search and retrieve files in seconds without the need for manual searching.
Protection from Loss or Damage – No need to worry about lost or damaged paper documents.
Automatic Backups – Save periodic backups to ensure data is restored when needed.
Custom Access Permissions – Determine who can view or modify documents to protect sensitive data.
Unique Reference Number
Effective Organization – Each book is assigned a unique reference number for easy organization and archiving.
Easy Search and Retrieval – Quickly find any document using the reference number.
Duplicate Prevention – Ensures that no more than one book is issued with the same number, maintaining archive accuracy.
Enhanced Security – Helps trace the source of a document and identify the responsible party.
Integration with Smart Search – Search by reference number for immediate access to documents
Direct Issuance of Official Books
Quick and Easy Creation – Write and issue official books with one click, without the need for complicated procedures.
Uniform Formatting – Use ready-made templates to ensure consistency across all official books.
Direct Sending – Share books via email or intercom systems quickly and securely.
Automatic Reference Numbering – Give each book a unique number for easy tracking and retrieval.
Electronic Signature Capability – Add digital signatures to approve books without the need for printing.
Integration with the Electronic Archive – All issued books are automatically saved within the system for easy search and retrieval.
Managing Categories and Folders
Flexible Organization – Create custom categories and folders based on document types.
Easy Access – Organize documents in an organized manner for quick search and retrieval.
Advanced Management – Easily move, rename, and merge files and folders.
Custom Access Permissions – Determine who can access or modify each folder to protect data.
Reducing Paper Clutter – Transforming traditional archiving into a more organized and efficient digital system.
Smart archiving of incoming and outgoing books
Automatic Classification – Automatically sort documents based on type, date, sender, and recipient.
Advanced Search – Easily find documents using filters and keywords.
Document Tracking – See the path of each official document from submission to approval or execution.
Alerts and Notifications – Notify officials when new documents arrive or when a specific action is required.
Linking Related Documents – Ability to link incoming and outgoing documents to ensure information continuity.
Access via QR Code
Instant and easy access – Users can scan the code to view documents directly without the need for manual searching.
Reduced human error – No need for manual data entry, reducing the likelihood of errors.
Security and privacy – Only specific documents can be accessed based on the permissions granted.
Quick sharing – The code can be emailed or printed on documents for quick access.
Integration with other systems – QR codes can be used to link documents to various archiving systems.