Unique Reference Number

Effective Organization – Each book is assigned a unique reference number for easy organization and archiving.

Easy Search and Retrieval – Quickly find any document using the reference number.

Duplicate Prevention – Ensures that no more than one book is issued with the same number, maintaining archive accuracy.

Enhanced Security – Helps trace the source of a document and identify the responsible party.

Integration with Smart Search – Search by reference number for immediate access to documents.

Direct Issuance of Official Books

_ Quick and Easy Creation – Write and issue official books with one click, without the need for complicated procedures.

Uniform Formatting – Use ready-made templates to ensure consistency across all official books.

Direct Sending – Share books via email or intercom systems quickly and securely.

Automatic Reference Numbering – Give each book a unique number for easy tracking and retrieval.

Electronic Signature Capability – Add digital signatures to approve books without the need for printing.

Integration with the Electronic Archive – All issued books are automatically saved within the system for easy search and retrieval. 

Secure Electronic Storage

 Reliable Cloud Storage – Store all documents in a secure environment that can be accessed from anywhere.

Fast Retrieval – Search and retrieve files in seconds without the need for manual searching.

Protection from Loss or Damage – No need to worry about lost or damaged paper documents.

Automatic Backups – Save periodic backups to ensure data is restored when needed.

Custom Access Permissions – Determine who can view or modify documents to protect sensitive data.

Access via QR Code

 Instant and easy access – Users can scan the code to view documents directly without the need for manual searching.

Reduced human error – No need for manual data entry, reducing the likelihood of errors.

Security and privacy – Only specific documents can be accessed based on the permissions granted.

Quick sharing – The code can be emailed or printed on documents for quick access.

Integration with other systems – QR codes can be used to link documents to various archiving systems.

Smart archiving of incoming and outgoing books

Automatic Classification – Automatically sort documents based on type, date, sender, and recipient.

Advanced Search – Easily find documents using filters and keywords.

Document Tracking – See the path of each official document from submission to approval or execution.

Alerts and Notifications – Notify officials when new documents arrive or when a specific action is required.

Linking Related Documents – Ability to link incoming and outgoing documents to ensure information continuity.

Managing Categories and Folders

 Flexible Organization – Create custom categories and folders based on document types.

Easy Access – Organize documents in an organized manner for quick search and retrieval.

Advanced Management – ​​Easily move, rename, and merge files and folders.

Custom Access Permissions – Determine who can access or modify each folder to protect data.

Reducing Paper Clutter – Transforming traditional archiving into a more organized and efficient digital system.

Custom Access Permissions

Full Control – Determine who can view, edit, or delete documents to ensure security.

Sensitive Data Protection – Prevent unauthorized access to important files.

Flexible Management – ​​Easily grant or modify permissions based on job roles.

Activity Tracking – Know who accessed or edited documents to enhance transparency.

Security Integration – Supports multiple authentication logins to protect documents.

Comprehensive Reports and Statistics

Accurate Tracking – View all records related to document movement in one place.

Comprehensive Analysis – Provide detailed data on usage, modifications, and access requests.

Better Decision Making – Provides clear insights to improve archiving and management efficiency.

Custom Reports – Create reports as needed to suit your company's requirements.

Graphic Presentation – Visual dashboards that facilitate quick understanding and analysis of data.

Email Integration

 Direct Sending – Send official letters from within the system without the need for external programs.

Organized Receiving – Automatic archiving of incoming messages and linking them to relevant documents.

Fast Communication – Easily share letters with relevant parties with the click of a button.

Reducing Errors – Ensures documents are sent to the correct parties without any data loss.

Instant Alerts – Notifications when new emails arrive to ensure a quick response.